How Can Enterprise Vault Help With Your Storage Challenge?

We all know the challenges; user’s mailboxes are growing out of control, you are being asked to ensure that vital business data is held centrally, however, you are constantly struggling to provide enough storage on your file servers to meet demand from users, internal portals and databases.

We all know that the amount of time information is accessed reduces exponentially over time, that an email from two years ago is hardly ever accessed, but unfortunately, it is important that it is kept. Imposing quotas on users and forcing them to delete information can be dangerous, not just from a loss of information perspective, but also, many organisations are legally bound to hold certain types of information for a specified period.

Many organisations simply solve the problem by imposing archiving policies either within outlook or on data servers. This, unfortunately, does not solve the problem, but merely shifts it. For example, forcing your users to archive older email items to their local storage or file server has little to no impact on storage demands and still requires to be managed and included within back-up procedures.

Introducing Symantec Enterprise Vault
A good solution to these issues and that we have been recommending at b2Lateral is Symantec Enterprise Vault. This solution provides an effective way of automating the archive process of both structured and unstructured data, ensuring that the storage space required for these archives is fully optimised and that users retain the ability to simply and quickly access information.

Archiving:
We find Enterprise Vault very easy to use. Wizards and dashboards incorporating best practices enable IT to quickly define archiving rules across all types of information. For example, in the case of email, you are able to define your policies to automatically archive individual mailbox emails and attachments from Exchange or Domino into online Enterprise Vault stores.

Storage Optimisation:
Enterprise Vault utilises Single-Instance-Storage to ensure that just one copy of a file or message is held regardless of the number of times it occurs or where it is stored. This combined with leading compression technologies, ensures that the storage footprint of archived information is significantly reduced and controlled moving forward.

Seamless Access:
Enterprise Vault is designed to be a seamless extension to users’ existing tools (Outlook, Notes, SharePoint, etc). These applications are focused on managing newer information while, older archived information is still accessible directly by users utilising browser-based interfaces into Enterprise Vault.

Search & e-Discovery
As part of the archive process, Enterprise Vault creates comprehensive indexing of the unstructured information. This not only enables users to find archived information quickly and effectively, it also enables organisations from a legal perspective to track, audit and compile required information. Enterprise Vault Discover Accelerator provides a powerful user interface with advanced search and analysis capabilities such as guided review, conversation threading and bulk marketing and tagging.

All in all, Symantec Enterprise Vault provides an effective solution to the growing storage and information management challenges. It reduces the required storage footprint for archived information, reduces IT management requirements for both archiving and retrieval of data and ensures that vital company structured and unstructured information is help safe and secure.